Vendor Information & Booth Registration
We’re building a solid, organized, vendor-friendly show with fair booth pricing, a layout that actually makes sense, and a focus on vintage, community, and real small businesses — not mass-produced junk or inflated fees. Just a good weekend for people who love the old stuff and want to be part of something fun and well-run.
Event Overview
Dates: July 11th & 12th, 2026
Sat: 10-6 | Sun: 10-4
Location: Ulster County Fairgrounds
249 Libertyville Rd, New Paltz, NY 12561
What Kind of Event Is This?
Vintage in the Hudson Valley is relaxed, organized, and community-focused.
Think rows of good vintage, music playing, food trucks, kids selling their own finds, and shoppers who actually care about old treasures. Booth costs are fair, the layout makes sense, and the goal is to support vendors — not nickel-and-dime them. It’s our first year, and we’re keeping it straightforward: no chaos, no overproduced nonsense, just a solid vintage show run by people who actually love this stuff.
Who This Event Is Best For
You’ll be a good fit here if you sell:
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Vintage or antique goods
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Furniture, home décor, or architectural salvage
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Handmade or small-batch items
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Art, illustration, or creative goods
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Clothing, accessories, or jewelry with a vintage or handmade feel
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Reclaimed, restored, or repurposed pieces
We’re curating for variety and quality, not oversaturation.
Booth Options & Pricing
(First-Year Friendly)
We’ve priced booths intentionally low for our first year to support vendors and encourage a strong, diverse lineup.
Outdoor Vendor Marketplace — 10×10 Booths
Standard Booth — $150 total (2-day weekend)
Corner Booth — $175 total (2-day weekend)
This first-year pricing reflects a two-day weekend booth (Saturday + Sunday) and is intentionally set lower than typical festivals, which often charge $300+ for a weekend.
Outdoor booths require vendors to bring their own tent, tables, and displays, and tent weights are required.
Camper Vendor Village — Section E (30' × 25' Spaces)
Camper Booth — $275 total (2-day weekend)
Section E is reserved for retail vendors operating from camper vans, vintage buses, Sprinter-style vans, or small tow campers. Each vendor space is a generous 30 feet wide by 25 feet deep, allowing room for your vehicle, display setup, and comfortable customer browsing.
Vehicle Requirements: Small camper vans, vintage buses, Sprinter vans, or small tow campers only
Maximum vehicle length: 22 feet (30 feet total including tow setup)
*No Class A or Class C RVs permitted & no camping allowed on premises
Indoor Vendor Hall – Furniture & Large Items
10′×10′ Standard Booth — $200 (Two-Day Weekend Total)
10′×10′ Corner Booth — $250 (Two-Day Weekend Total)
This first-year pricing reflects a two-day weekend booth (Saturday + Sunday) and is intentionally set lower than standard indoor market rates.
The Indoor Vendor Hall is designed for vendors with furniture, larger items, architectural salvage, or displays that work best inside. It offers weather protection and a calmer browsing experience for higher-ticket or heavier pieces. Indoor booths are limited and assigned based on layout and fit, there is no electricity, and all booth spaces are 10'x10'.
Kids Marketplace — 10×10 Booths
Booth Cost: $50–$75 per shift
The Kids Marketplace is a space for young entrepreneurs to run their own small businesses. Booths are 10×10 and sold in shifts instead of full-weekend commitments. Pricing varies by day and shift length, and full details are on the application page. Food and beverages may not be sold in the Kids Marketplace.
Food Trucks & Mobile Food Vendors
Food Truck Fee: $250 for the full weekend
Food trucks and mobile food vendors are selected through a separate application process to create a balanced food lineup. Trucks are placed in a designated food area with strong guest traffic. The $250 fee covers the full weekend and is invoiced only after approval.
Vendor Marketplace Layout
& Booth Availability
Ulster County Fairgrounds - Our Layout
Outdoor Marketplace Map - 10'x10' booth spaces
This is the outdoor marketplace floorplan for vendors purchasing a 10'x10 outdoor booth space. Booths are grouped by section (A–D) with clearly labeled booths, so vendors can choose their exact spot.
Section D:
Section C:
Section B:
Section A:
Section E — Camper Vendor Village Layout
This floorplan outlines our dedicated Camper Vendor Village, featuring fifteen 30' wide × 25' deep spaces designed specifically for retail camper vans, vintage buses, and small tow campers, with direct access to the vendor gate for streamlined load-in and exit.
Indoor Market Hall - Furniture & Large Architectural Salvage
Located in the Youth Building at the Fairgrounds. Reserved for furniture, architectural salvage, and large-scale vintage pieces (smaller items are allowed within booth space!)
Located in the Youth Hall, close to the Food Trucks
Optional Visibility Upgrades
These are for vendors who want a little extra visibility — not required to participate.
How Registration Works
(No Application Process)
To reserve your booth:
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Fill out the Vendor Information Form
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Review and agree to the Vendor Terms & Conditions
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Choose your booth from the floorplan
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Select any optional upgrades
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Complete checkout
Once payment is submitted, your booth is officially reserved.
Important Notes
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Booth fees are non-refundable and non-transferable
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Vendors are responsible for collecting and remitting applicable sales tax
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No mass-produced items
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All vendors must comply with local and state regulations
FAQ's
Does my vendor application need to be approved prior to joining?
No!
There is no application process. Vendors simply complete the registration form, agree to the terms, select a booth from the floorplan, and check out.
What kind of attendance are you expecting?
As a first-year event, we don’t make unrealistic attendance claims. We are actively promoting the festival locally and regionally to families, vintage shoppers, and community members. Our focus is on quality traffic, not overcrowding.
Where is the event located?
Vintage in the Hudson Valley takes place at the Ulster County Fairgrounds. Detailed load-in, parking, and setup instructions will be emailed to vendors well in advance of the event.
What are the booth sizes?
Outdoor booths & indoor booths are 10’ x 10’. If you need more space, you can purchase an extra booth or more as long as you have submitted (1) vendor form.
*Indoor booths are intended for furniture, architectural salvage, and vendors with larger items.
Do I need to bring my own tent and tables?
Yes. Outdoor vendors must bring:
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A 10’ x 10’ tent
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Tables, chairs, and displays
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Tent weights are required for safety
Indoor vendors should bring their own tables and displays as needed.
Is electricity available?
Electricity is not provided. Vendors should plan accordingly.
Can I choose my booth location?
Yes. Vendors will select their booth directly from the event floorplan during checkout.
Availability updates in real time.
Will booths be crowded?
No. Booth layouts include clear aisles and intentional spacing.
What happens after I register?
Once payment is complete:
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Your booth is officially reserved
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You’ll receive a confirmation email
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Setup instructions, timelines, and event details will be sent closer to the event
What time is vendor setup and breakdown?
Vendor load-in and setup will take place Friday, July 10th from 12:00 PM–4:00 PM (you may arrive anytime within that window). Vendors who cannot attend Friday setup may arrive Saturday morning starting at 7:00 AM to finish booth setup before the festival opens.
Overnight security will be onsite Friday and Saturday nights, and the festival grounds are fully fenced to provide additional peace of mind for vendors leaving displays in place. Booth breakdown begins Sunday, July 12th at 4:00 PM, once the festival officially concludes.
Detailed load-in, setup, and breakdown instructions will be emailed to all confirmed vendors prior to the event.
Is vehicle access available for load-in?
Yes. Vendor load-in areas will be designated. Vehicles will need to be moved once unloading is complete. Full details will be provided before the event.
Can I leave early if I sell out?
Early breakdown is not permitted without prior written approval. This policy ensures a consistent experience for shoppers and fellow vendors throughout the full duration of the festival.
Vendors who dismantle their booth before the official closing time, or who fail to return for the second day without prior communication and approval, may forfeit eligibility to participate in future events.
Is overnight security provided?
Yes! There will be overnight security staffed every evening. Vendors are still encouraged to secure or remove valuables overnight.
Can I share my booth with another vendor?
No. Booth sharing or subleasing is not permitted unless approved in advance by the event organizer.
Can kids vend at this event?
Yes. We proudly support Kid Entrepreneurs. Kid vendors register through a separate Kid Entrepreneur page and must be supervised by a parent or guardian at all times.
What items are not allowed?
We do not allow:
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Mass-produced or wholesale resale items
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Illegal or prohibited goods
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Alcohol
Are booth fees refundable?
No. Booth fees are non-refundable and non-transferable.
What happens if it rains?
Vintage in the Hudson Valley is a rain-or-shine event. Vendors should be prepared for outdoor conditions.
Do I need to collect sales tax?
Yes. Vendors are responsible for collecting and remitting any applicable sales tax and for complying with all local, county, and state regulations.
How do vendor upgrades work?
Optional upgrades such as:
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The Vintage in the Hudson Valley Online Vendor Directory
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Featured Exhibitor placement (on our website)
can be selected during checkout.
How is this event being promoted?
Vintage in the Hudson Valley is promoted locally and regionally through digital marketing, social media, email outreach, and community partnerships. Our focus is on reaching shoppers who are genuinely interested in vintage, handmade, and artisan goods.