FAQ's

Does my vendor application need to be approved prior to joining?

No.

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There is no application review process. Vendors simply complete the registration form, agree to the Vendor Terms & Conditions, select an available booth from the floorplan, and complete checkout.

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Once payment is received, your booth space is officially reserved.

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What kind of attendance are you expecting?

As an inaugural event, we do not make unrealistic attendance guarantees.

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Vintage in the Hudson Valley is being promoted throughout the Hudson Valley and surrounding regions through social media marketing, email campaigns, community outreach, regional advertising, strategic partnerships, and local media.

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Our goal is to attract engaged shoppers, families, collectors, and vintage enthusiasts while creating a high-quality experience for both vendors and attendees.

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Where is the event located?

Vintage in the Hudson Valley takes place at the Ulster County Fairgrounds in New Paltz, New York.

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Detailed setup, parking, traffic flow, and vendor check-in instructions will be provided to all vendors prior to the event.

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What are the booth sizes?

Outdoor and Indoor Market Hall booths are 10' x 10'.

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If you need additional space, you may purchase multiple booths. Only one vendor registration may be submitted per business.

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Do I need to bring my own tent and tables?

Yes.

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Outdoor vendors must provide:

• A 10' x 10' tent

• Tables, chairs, and displays

• Tent weights (required)

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For safety reasons, all outdoor tents must be properly weighted. Stakes alone are not permitted.

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Indoor vendors should bring their own tables, chairs, and displays as needed.

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How much weight is required for outdoor tents?

All outdoor tents must have a minimum of 40 pounds of weight per tent leg.

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Vendors without adequate tent weights may be prohibited from setting up until the requirement is met.

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Is electricity available?

Electricity is not available outdoors. Electricity is available inside the Indoor Market Hall for an additional fee.

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If you would like electricity, please email team@studio22events.com after purchasing your booth space.

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Can I choose my booth location?

Yes. Vendors select their booth location directly from the event floorplan during checkout.

Available locations are assigned on a first-come, first-served basis.

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Will booths be crowded?

No. Booth layouts have been designed with clear aisles and adequate spacing to allow for comfortable shopping, vendor access, and pedestrian flow.

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What happens after I register?

Once payment is completed:

• Your booth space is officially reserved

• You will receive a confirmation email

• Vendor setup instructions will be sent prior to the event

• Access to the Vendor Resources page will be provided

• Additional event information and reminders will be emailed as the festival approaches

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What are the vendor setup times?

Vendor setup is available during the following times:

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Friday, July 10 (optional, great for out-of-towners)
6:00 AM – 4:00 PM

Saturday, July 11
6:00 AM – 9:00 AM

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Vendors may arrive at any time during either setup window.

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Returning vendors on Sunday may access the grounds between 7:00 AM and 9:00 AM to prepare for the second day of the festival.

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All vendors must be fully set up before the festival opens to the public.

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Can I leave my booth set up overnight?

Yes. Vendors may leave booth structures, displays, tents, fixtures, and inventory onsite overnight. Overnight security will be present Friday and Saturday evenings.

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Vendors may remove temperature-sensitive, weather-sensitive, perishable, fragile, or high-value merchandise at their discretion.

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Is vehicle access available for load-in?

Yes. Vehicles are permitted onsite during designated setup hours.

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Vendors will unload near their assigned section and then move their vehicle to vendor parking once unloading is complete.

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Detailed traffic flow maps, gate assignments, and unloading procedures are included in the Vendor Packet.

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What happens if I arrive after setup hours?

For safety reasons, vehicle access closes when the festival opens to the public. Late-arriving vendors may be required to carry merchandise from designated parking areas and may experience delays entering the grounds.

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We strongly encourage all vendors to arrive during scheduled setup hours.

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Is overnight security provided?

Yes. Overnight security will be onsite Friday and Saturday nights.

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The fairgrounds are fenced and secured after vendor setup concludes each evening.

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While every reasonable precaution is taken, vendors remain responsible for their own merchandise, equipment, and personal property.

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Can I share my booth with another vendor?

No. Booth sharing, subleasing, transferring, or splitting booth space is not permitted without prior written authorization from the Organizer.

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Can kids vend at this event?

Yes. We proudly support young entrepreneurs.

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Kid vendors register through the Youth Makers Market and must be supervised by a parent or guardian at all times.

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What items are not allowed?

The following items are prohibited:

• Mass-produced or wholesale resale merchandise

• Counterfeit goods

• Illegal products

• Weapons

• Drug paraphernalia

• Alcohol

• Any item prohibited by federal, state, or local law

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The Organizer reserves the right to require the removal of any item deemed inappropriate for the event.

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Can I break down early if I sell out?

No. Vendors are expected to remain open and operational for the entire duration of both festival days.

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Early breakdown negatively impacts shoppers, neighboring vendors, and the overall event experience.

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Vendors who leave early or fail to return for the second day may be prohibited from participating in future Studio 22 Events productions.

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Are booth fees refundable?

No. All vendor fees are non-refundable and non-transferable.

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This policy applies regardless of weather, personal circumstances, travel issues, business performance, or inability to attend.

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What happens if it rains?

Vintage in the Hudson Valley Festival is a rain-or-shine event.

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Vendors should arrive prepared for changing weather conditions and secure their displays accordingly.

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Do I need to collect sales tax?

Yes. Vendors are solely responsible for collecting, reporting, and remitting any applicable sales tax and for complying with all federal, state, county, and local laws and regulations.

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Is Wi-Fi available?

No. Public Wi-Fi is not provided.

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Most vendors successfully process payments using cellular data, mobile hotspots, Square Offline Mode, or other mobile payment solutions.

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ATMs will be available onsite for attendees.

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How is the event being promoted?

Vintage in the Hudson Valley Festival is being promoted through a comprehensive regional marketing campaign that includes:

• Social media advertising

• Email marketing

• Community outreach

• Local and regional media

• Tourism promotion

• Event calendars

• Strategic partnerships

• Printed advertising and signage

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Our goal is to create a strong, engaged audience of shoppers who appreciate vintage, handmade, artisan, and curated goods.

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Who do I contact if I have questions?

Please email:

team@studio22events.com

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A member of our team will be happy to assist you.