FOOD TRUCK & BEVERAGE VENDOR TERMS & CONDITIONS
VINTAGE IN THE HUDSON VALLEY FESTIVAL
FOOD TRUCK & BEVERAGE VENDOR TERMS & CONDITIONS
Last Updated: June 23, 2026
Produced by Studio 22 Events LLC ("Organizer")
Event: Vintage in the Hudson Valley Festival ("Event")
Applicable To: All food trucks, beverage vendors, mobile food vendors, mobile beverage vendors, concessionaires, food service providers, and beverage service providers ("Vendor").
These Food Truck & Beverage Vendor Terms & Conditions ("Terms") govern participation in the Vintage in the Hudson Valley Festival. By applying, submitting payment, accepting a space assignment, providing documentation, arriving onsite, setting up, operating, or participating in the Event in any capacity, Vendor acknowledges that it has read, understood, and agreed to be bound by these Terms in their entirety.
1. Independent Operator Status
Vendor participates as an independent business. Nothing contained in these Terms shall be construed to create an employment relationship, partnership, joint venture, agency relationship, or fiduciary relationship between Vendor and Studio 22 Events LLC.
Vendor shall have no authority to bind, represent, or obligate Organizer in any manner.
2. Permits, Licenses & Legal Compliance
Vendor is solely responsible for obtaining, maintaining, and complying with all applicable federal, state, county, and local laws, regulations, permits, licenses, certifications, inspections, and approvals required to operate its business and participate in the Event.
This includes, without limitation, health department permits, temporary food service permits, mobile food vending permits, beverage permits, fire safety requirements, food safety certifications, sales tax obligations, labor law compliance, employee compliance requirements, and any approvals required by New York State, Ulster County, or local authorities.
Organizer's acceptance of an application, payment, or participation does not constitute approval of Vendor's legal compliance and does not relieve Vendor of any legal obligations.
Organizer reserves the right to request proof of compliance at any time. Failure to provide requested documentation may result in denial of entry or removal from the Event without refund.
Vendor shall provide copies of any permits, licenses, inspections, certifications, temporary food service permits, mobile food vending permits, health department approvals, and related documentation requested by Organizer prior to arrival or at any time during the Event. Failure to provide requested documentation may result in denial of entry, removal from the Event, cancellation of participation, or forfeiture of space without refund.
3. Food Safety
Vendor is solely responsible for all food and beverage preparation, handling, storage, transportation, service, ingredient sourcing, allergen disclosures, product labeling, sanitation, and compliance with all applicable food safety laws and regulations.
Organizer assumes no responsibility for foodborne illness, contamination, allergic reactions, product defects, customer complaints, or any injury, illness, or damages arising from products sold or distributed by Vendor.
Vendor shall comply with all applicable New York State, Ulster County, venue, fire department, health department, and emergency management requirements relating to food preparation, cooking, storage, and service.
Vendor shall not dispose of grease, gray water, wastewater, food waste, cooking oil, chemicals, cleaning solutions, or any other liquid or solid waste onto the grounds, grass, landscaping, storm drains, dumpsters, sinks, restroom facilities, or any area not specifically designated for such disposal.
Vendor shall be solely responsible for the proper collection, transportation, storage, and disposal of all waste generated by its operations and shall leave its assigned area in a clean and sanitary condition.
4. Fees, Payments & Non-Refundable Policy
All Vendor fees, deposits, participation payments, and space reservations are final and non-refundable once paid.
No refunds, credits, transfers, exchanges, cancellations, rollovers, future event credits, or substitutions shall be granted for any reason whatsoever, including but not limited to weather conditions, attendance levels, sales performance, equipment failure, staffing shortages, illness, travel delays, government action, venue issues, acts of God, Event modification, Event postponement, Event interruption, or Event cancellation.
Vendor agrees not to initiate chargebacks, payment reversals, payment disputes, or claims through any payment processor, bank, credit card company, or financial institution. Any chargeback, reversal, or payment dispute shall constitute a material breach of these Terms.
Vendor shall be responsible for all collection costs, administrative costs, attorney fees, arbitration costs, court costs, and expenses incurred by Organizer in defending or recovering disputed funds.
5. Setup, Operation & Breakdown
Vendor shall arrive during designated load-in times, complete setup within assigned timelines, be fully operational by Event opening, remain operational during assigned Event hours, and comply with all load-out procedures established by Organizer.
Vendor shall not leave early, abandon its space, cease operations, or break down prior to approved load-out times without prior written approval from Organizer.
Failure to comply with Event operating hours or procedures may result in removal from the Event and may affect eligibility for future participation.
Food and beverage vendors shall remain open, staffed, and actively serving attendees during all published public Event hours unless inventory has been exhausted or prior approval has been granted by Organizer.
6. Location, Power & Utilities
Vendor placement shall be determined solely by Organizer.
Organizer reserves the right to assign, relocate, modify, or adjust Vendor placement at any time for operational, logistical, safety, emergency, sponsorship, traffic flow, weather-related, or Event-related purposes.
Vendor is responsible for providing its own generators, fuel, water, extension cords, hoses, lighting, equipment, waste disposal, and all operational necessities.
Organizer does not guarantee electricity, water, sewer, internet access, Wi-Fi, cellular service, utilities, or infrastructure unless specifically agreed to in writing.
Any generator utilized by Vendor shall be maintained in safe operating condition and shall comply with all applicable safety regulations.
Organizer strongly encourages the use of quiet or inverter-style generators to minimize disruption to attendees, neighboring vendors, performers, and Event operations.
Fuel shall be stored only in approved containers and handled in accordance with all applicable fire and safety regulations.
Organizer reserves the right to require modification, relocation, temporary shutdown, or complete removal of any generator that, in Organizer's sole discretion, creates excessive noise, fumes, safety concerns, operational issues, fire hazards, or other risks to the Event.
Vendor shall maintain at least one currently inspected and fully charged fire extinguisher appropriate for its operations and readily accessible at all times during the Event.
Open flames, cooking equipment, propane systems, fuel-burning appliances, or other potentially hazardous equipment may only be operated in accordance with applicable laws, regulations, permits, inspections, and approvals.
Organizer reserves the right to inspect or require correction of any condition that may present a fire, safety, health, or public hazard.
7. No Guarantees
Organizer makes no representations or guarantees regarding attendance, sales volume, profitability, customer traffic, exposure, publicity, sponsorship visibility, vendor mix, product exclusivity, or Event success.
Participation is voluntary and undertaken entirely at Vendor's own risk.
Organizer reserves the sole and absolute right to approve, deny, limit, modify, or duplicate food categories, cuisines, menu items, beverage offerings, product types, or services.
Participation does not grant Vendor any exclusive rights to sell any product, cuisine, menu item, beverage, service, category, or merchandise.
Organizer makes no representation or guarantee regarding competitive offerings, vendor mix, product overlap, or exclusivity.
8. Conduct & Professionalism
Vendor and its employees, contractors, volunteers, agents, and representatives shall conduct themselves in a professional, respectful, lawful, and safe manner at all times.
Organizer reserves the right to remove any Vendor, employee, contractor, volunteer, agent, representative, vehicle, equipment, display, or operation that, in Organizer's sole discretion, poses a safety, legal, regulatory, operational, or reputational risk to the Event, attendees, venue, sponsors, vendors, Organizer, or the public.
Removal may occur immediately and without prior notice and shall not entitle Vendor to any refund, credit, reimbursement, compensation, or future participation rights.
9. Insurance
Vendor shall maintain Commercial General Liability Insurance with limits of not less than One Million Dollars ($1,000,000) per occurrence.
Organizer reserves the right to require proof of insurance and/or a Certificate of Insurance prior to participation in the Event.
Upon request, Vendor shall provide a Certificate of Insurance naming Studio 22 Events LLC and the Ulster County Fairgrounds, together with their respective officers, employees, agents, representatives, and affiliates, as Additional Insureds for the duration of the Event.
Failure to provide requested insurance documentation may result in denial of entry, removal from the Event, cancellation of participation, or forfeiture of space without refund.
10. Labor Law Compliance
Vendor represents and warrants that it complies with all applicable federal, state, and local labor, employment, wage and hour, workplace safety, human rights, and worker protection laws and regulations.
Vendor shall be solely responsible for the hiring, supervision, scheduling, compensation, classification, training, conduct, and working conditions of its employees, contractors, volunteers, agents, and representatives.
Vendor further represents that all personnel engaged in its operations are participating voluntarily and are legally authorized to perform the services for which they are engaged.
Organizer reserves the right to request proof of compliance with applicable labor and employment laws and may remove any Vendor from the Event, without refund, if Organizer reasonably believes that Vendor is engaged in unlawful labor practices, unsafe working conditions, human trafficking, forced labor, child labor violations, wage violations, or other conduct that may create legal, safety, or reputational risk for the Event.
Failure to comply with this provision shall constitute a material breach of these Terms.
11. Assumption of Risk
Vendor knowingly and voluntarily assumes all risks associated with participation in a public event, including but not limited to weather, crowds, equipment failure, theft, vandalism, property damage, business interruption, fire, fuel-related incidents, electrical issues, personal injury, loss of inventory, loss of revenue, and damage to Vendor property.
12. Release & Indemnification
Vendor agrees to release, indemnify, defend, and hold harmless Studio 22 Events LLC, the venue, sponsors, volunteers, employees, contractors, officers, directors, agents, affiliates, representatives, and partners from and against any and all claims, demands, actions, damages, liabilities, losses, costs, expenses, judgments, fines, penalties, and attorney fees arising out of or related to Vendor's participation in the Event, including but not limited to food service operations, beverage service operations, products sold or distributed, illness, injury, property damage, regulatory violations, employee conduct, Vendor conduct, Vendor omissions, labor disputes, or failure to comply with applicable laws.
13. Media Release
Vendor grants Organizer the irrevocable right to photograph, video record, livestream, record audio, and otherwise capture Vendor's likeness, staff, products, branding, logos, vehicles, operations, displays, and business name for promotional, advertising, marketing, documentary, editorial, public relations, and archival purposes without compensation.
14. Dispute Resolution & Arbitration
Any dispute arising out of or relating to these Terms or Vendor participation shall be resolved exclusively through binding arbitration in the State of New York.
Vendor knowingly waives the right to a trial by judge or jury and agrees that all claims shall be brought solely on an individual basis and not as part of any class action, collective action, representative action, consolidated action, or similar proceeding.
15. Governing Law
These Terms shall be governed by and construed in accordance with the laws of the State of New York, without regard to conflict-of-law principles.
16. Entire Agreement & Severability
These Terms constitute the entire agreement between Organizer and Vendor regarding participation in the Event and supersede all prior communications, negotiations, understandings, representations, promises, and agreements.
If any provision of these Terms is determined to be invalid, unlawful, or unenforceable, the remaining provisions shall remain in full force and effect.
Studio 22 Events LLC
Producer of the Vintage in the Hudson Valley Festival